Staff
Referral Bonus Program >>
Purpose
The competition for talent in our markets is intensive
and unprecedented with the lowest unemployment rates
in 20 years. In a recent national survey, the use of employee referral
programs was
rated as the most effective source of quality hires.
Referral programs are known for producing talented applicants since
employees have a
vested interested in ensuring referred candidates are
good matches. Referral programs also serve as a mechanism to increase
compensation
in an activity that supports the medical school’s mission, vision,
and values. The medical school has used employee referral programs
for “difficult to fill positions” in the clinical enterprise.
Definitions
All full-time regular staff positions at the Miller
School of Medicine are eligible for the staff referral
program, unless otherwise
designated ineligible in the posting. Only those who refer
external candidates qualify for this program (referrals
for currently employed UM employees
or temporaries are not eligible).
Eligibility
All currently employed regular staff (full or part time)
employed at the Miller School of Medicine who have completed
their initial probationary period. Temporary staff, those
in leadership positions as
solely determined by the Medical School and those in a
management or supervisory function in the department which
would pay the referral are
not eligible for this program. Referrals of former employees
who left the University during the past 12 calendar months
and are returning are
not eligible for this program.
Program
A $500 bonus (minus applicable taxes and withholdings)
is paid to an eligible employee of the Miller School of
Medicine for an external person they referred who is hired
into a designated position.
Bonuses are paid in two- (2) installments. One-Half (1/2)
is paid in the regular paycheck following the date of
hire of the referred new employee. The remaining half
(1/2) is paid in the regular paycheck
following the date when the referred new employee successfully
completed their initial probationary period.
The department with the designated position funds the
referral bonus.
All payments are paid in regular paychecks and pay cycles,
no early payment or special checks will be processed for
this program.
In order to receive a bonus payment, both
the referring and referred new employee must be employed
in a regular staff position at the time of the payouts.
Process
All staff positions will be noted in the posting to include
the bonus amount, on the medical school’s career website. Any positions
that are determined not eligible will be designated ineligible, in the
posting as well.
The referred candidate must disclose who referred them
on their on-line application at the time they apply for
a designated position. The on-line application has a section
on employee referrals
and if that is selected they must name the employee in
order to proceed with their application. No referral bonus
will be paid if this is not
completed.
Medical Human Resources will review payments under this
program to ensure eligibility and required disclosures
prior to payments being authorized.
The department paying the bonus is solely responsible
for entering the bonus payment into DHRS and notifying
Medical Human Resources by completing the Referral Bonus
Form (“RFB”) at
the time the new hire Interview Summary Form is submitted. The RFB is
available on the Medical Human Resources web site under Medical HR forms.
Medical Human Resources is charged with interpreting this
policy and their decisions are final. It is recognized
that other employee referral programs may exist and are
not to be superseded by or in additional
to this program. The Medical School reserves the right
to discontinue all or parts of this program and/or modify
this program at its sole discretion
at any time without prior notice.
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